A local council is a corporate body with a legal existence of its own. Its decisions are the responsibility of the Council as a whole and not individual members. Our Standing Orders play an essential part in helping us achieve this. They are the Council’s ‘rule book’ and help us operate smoothly.
The Code of Conduct, which is adopted by the Council, is a legal document that guides individual Councillors, making sure that they maintain proper standards. The essence of the code is that they agree to act openly and honorably in the public interest.
In addition, individual council members, sign a register of interests – a formal registration of their financial and other specific interests that may affect their decisions. On this website, these forms are included within the profile of each Councillor and can be found by clicking here.
Matlock Town Council also produces a strategy document which outlines their 4 year plan and an Annual Report which states our financial position and provides an overview of activities in any one year. The strategy document is reviewed in the months following a Local Council Election and helps the Council focus on their priorities in their term of office.
Councils thrive on meetings. Council meetings are formal events that have a clear purpose. The press and public have a right to observe how the council operates except where sensitive issues are discussed and can speak at the start of our meetings. The Council decides upon a schedule of meetings at their Annual Meeting each year. Each committee or working party, has members appointed by the Council and have Terms of Reference agreed by the Council, to which they must adhere.
Rules set by Government are designed to make sure that the council takes no unacceptable risks with public money. Councillors share responsibility for financial management of the council. A council must have its own financial regulations giving details of how the Council manages its finances.
As part of our audit process, we are required to inform people wishing to inspect our accounts of a period of time in which they are available. A notice containing this information and a breakdown of our unaudited accounts are displayed on the Matlock Town Council noticeboard outside the Imperial Rooms and on this website throughout this time. Once audited a notice of the conclusion of audit is displayed. These documents can be found on the End of Year Accounts page.
They also produce a budget which is an essential tool for controlling the council’s finances. The Council keeps a check on this by checking spending against budget plans on a regular basis at council meetings.
Legislation governs how the Council should behave when accounting for the public funds that we manage. As a result of this legislation, we complete an Annual Return each financial year. This document fulfills our statutory accounting requirements and is completed by the Council, Internal and External Audit.
Under the new Local Government Transparency Code, it is recommended practice for us to publish additional information. These documents can be found on the Key Documents page.
Councils hold a lot of private information; some of it must be handed over to members of the public who ask to see it and other private information must be kept private. In order to help us manage this, we have adopted a Publication Scheme which outlines the documents that we share and how to obtain them and we produce and adhere to a Data Protection Policy.
Our Key Documents page contains other documents to which you may wish to refer. If you can’t find what you require, please contact us – we’re here to help if we can.